Building Co-operation between Staff and Management

Do you want more cooperation from your staff or from your manager? Of course you do! Well, rewarding the helpful, positive behaviour is always more effective than punishing the negative actions of perceived 'wrongdoers'.

The results from a new experiment in one of my favourite topics, Game theory . The latest experiment helps to confirm or re-affirm our views on this.

The experiment is based on a public goods game. Players choose whether or not to contribute money to a common pot. The pot is multiplied and redistributed equally, regardless of who contributes and who doesn't.

When people play a pure version of the game, the temptation to freewheel or reap the rewards without contributing anything, often leads to rapidly disintegrating cooperation. It sets up a tit-for-tat response.

Previous research found that cooperation is promoted by allowing players to punish slackers and freeloaders: cooperative players would pay a small cost that enables them to inflict a loss on the offender. This approach was more effective than providing a reward, in short term relations i.e. in games where players switch partners every round.

More carrot, less stick
David Rand and his colleagues at Harvard University modified the public goods game to better reflect, what they describe as, a more natural scenario: people play with the same group for many rounds, establishing longer term relationships and their own reputations within the group.

Players could choose to reward or punish others, at a small cost to themselves. Rand found that rewarding or punishing were equally likely to lead to a more cooperative response and therefore, higher earnings for all, but when players had the option to either punish or reward, but chose to reward, they received even higher absolute payoffs. "It becomes in one's self-interest to help, assist and support the group," says Rand.

It's a symbiotic behaviour that Rand explains as 'you scratch the group's back and It'll scratch yours'," he says.

Money for nothing
Sam Bowles at the Santa Fe Institute, New Mexico, cautions that Rand's game does not accurately reflect real economies. He points out, for example, that under Rand's rules the rewarder pays $4 and the rewardee "magically" receives $12. He calls this an unnatural scenario. "If you take away the free lunch, it doesn't work," says Bowles.

Disproportionate rewards often occur when we spend time, effort and money assisting people around us: helping a friend to move furniture, for instance, or recommending a colleague for promotion.

Actions like these may have a smaller cost to us than the benefit they provide others. These sorts of productive interactions and positive co-operative behaviours, are fundimental building blocks of our society and should not be disregarded, dismissed or underestimated.

Where's the Benefit?
Co-operative behaviours do not always have an immediate or quantifiable payback, normally but they do form part of a 'chain' of co-operative behaviours that begins when 2 people first meet.

Generally speaking, on first meeting, 2 people can either;

• a) form a mutual allegiance or friendship and therefore commit to support each other when and if they can. A sense of altruism is visible from the beginning, on both sides.


• b) a mutually supportive relationship does not form or is only sustainable for a very short period, before a 'conflict of interests' occurs and the 'partnership' is quickly dissolved.


• c) a dominant agressive role is taken up by one and the other is expected to take up a submissive, passive role. (This is often mistakenly called 'strong leadership')

Only the first option offers a 'balanced' and mutually agreeable co-operative relationship, which we would all recognise as friendship or collaboration. Either way, this option is the most stable, and the one most likely to provide the most benefit to the greatest number of people. It provides a platform of trust and co-operation that can be expanded and built upon.

Next Steps are yours
Make your choice or take your pick and start to build a better more co-operative relationship with your staff and with your manager. Let them know you want to do this and you are open to it. Show them how it can be done but most important of all, tell them how they can share in the benefits that will come from it.

Lack of Trust between Staff and Management

One in three workers have little or no trust in their management or senior managers, especially those in large public sector organisations, according to a new study.

A survey of 5,600 workers found that chief executives were significantly less trusted than line managers, with the level of mistrust increasing in larger companies.

The Institute of Leadership & Management (ILM) and Management Today magazine said their research revealed that company bosses had to work very much harder to inspire trust in their staff.

Senior managers in local and national government and the media were the least trusted, while those in the charities and retail enjoyed higher levels of trust.

The two most important factors for chief executives were said to be ability and integrity, while line managers were expected to demonstrate understanding, fairness and integrity, said the report.

Doing Less With Less leads to less

Where do you stand in today's market? and who's standing there with you?

Now that your company has fashionably reduced its staffing levels and you have survived the axe, are you being asked to do more with less, in the wake of these layoffs?

Yes you say, but are you actually doing more? I'm sorry but the real answer is; probably not. According to a US survey conducted in December by Leadership IQ.

When the US research and training firm polled 4,172 workers at 318 companies that had recently laid off employees, 74% of the people who responded said their own productivity has declined. Other findings:

• 87% of surviving workers said they are less likely to recommend their organisations as good places to work. (Quelle surpris! This is a sign of a badly handled layoff)
  
• 64% of surviving workers said the productivity of their colleagues has also declined. (The bad layoff was indicative of poor management motivational skills in the company)
  
• 81% of surviving workers said the quality of service that customers receive has declined. (This should have alarm bells ringing! This way, monsters lie!)7
• 77% of surviving workers said they see more errors and mistakes being made. (Realistically, they may be looking closer, with a more critical and negative attitude or have access to more info through expanded roles)
• 61% of surviving workers said they believe their companies' future prospects are worse.
  

This summary is probably correct, if their customers are sensing negative vibes and are experiencing reduced service, in today's buyer's market. Staff and management should be made aware that they have a vital role to play in convincing customers that there is value to be had by maintaining their loyalty.

Loyal customers and repeat business should be cherished, protected and sustained through innovation and strong management.

If the company has implemented reduced staffing levels without refreshing the management team, its motivation and its attitudes, then the only changes they will need to manage are the shrinkages of its customer base, the obsolescense of its products and services, with the subsequent failure of the whole lame duck enterprise.

Do not mistake Movement for Action

Building Staff loyalty

You are a manager, therefore you depend on your staff to do their work well. Their success is critically linked to your own success. Team loyalty is not a 'given'. You have to earn and develop loyalty among your staff. If you can build up a bank of “good will capital“, you can then exchange it at a later date, e.g. when those impossible deadlines loom and you have to ask for more flexibility and extra effort.

Here are a few pointers to help you build that loyalty.

1: Be initially neutral regarding concerns about a subordinate

Don’t throw an employee under the bus when someone outside the department complains to you. Do not be judgemental. Do not start by agreeing with that person, before you find out all the facts. Similarly, don’t assume the person is totally wrong, rebuking him or her, and blindly defending your employee. Listen to their concerns, thank the person for alerting you, and say you will check with the subordinate in question. Go and check as promised and provide feedback. In this way, you get both sides of the story

2: Aim for collaboration

The more you can develop a collaborative relationship with your staff, the better the relationship will be. You and your staff do depend on each other, so try to impress that point on them. Remind them that each of you can (and should) help the other to be successful. Remember the saying “One hand washes the other.”

3: Listen to staff concerns

Your staff will have concerns about working conditions, working hours, deadlines, and other matters. You may not be able to resolve them all. However, listen to what they are telling you, because if you don’t, you will lower morale. If there’s little chance that you can resolve the concern, let them know immediately so that they have a proper expectation. Similarly, if you do succeed in resolving a concern, let them know about it. They may not thank you verbally, but chances are they still will appreciate you for what you did.

When listening to your staff, do not interrupting them to explain or defend a position. Let them finish. Similarly, try to remain even-tempered and think before you speak. Your attitude sets the tone for the whole department. Remember the old saying: “A fool shows his annoyance at once, but a prudent person overlooks an insult.”

4: Be committed to staff development

Your employees needs training to maintain their skills. That training includes hard skills, such as programming and network design. It also includes soft skills, such as how to deliver effective presentations and how to communicate effectively. In fact, those soft skills often are more important than hard skills in determining career success. Make sure your staff receives such training and when they’re participating in a training session, respect that time. Don’t call and pull them out of class “just for a second,” because they never will return. You will have reduced the ffectiveness of the training and wasted time and money.

5: Fulfill commitments

If you make commitments to your staff, keep them. Otherwise, you lose credibility and will face lowered morale. When you keep your commitments to your staff, it increases the chances that they will reciprocate and keep their commitments to you regarding work delivery.

6: Exhort, don’t belittle

You always want your staff to do more, produce more, finish the project earlier — and for less cost. So there’s often a gap between where they are now and where you’d like them to be. It’s better, generally, to exhort them to reach that point. If you criticize them because they’re not where you want right now, you may create resentment. Of course, there might be one person who does get motivated by being belittled, someone who says, “I’ll show that X$X# manager” and goes on to perform exceptionally well. The percentages are against you, however, because many others will simply “turn off.” It’s far better to say, “Here’s where I’d like us to be, and I know you can do it” rather than, “How come you’re not there right now, you slacker?”

7: When singling out staff in public, do so positively

I’m not saying that you always should praise people publicly. Some people become embarrassed or self-conscious when they’re the subject of public attention. But I am saying that if you do choose to single someone out in public, do so in a positive, rather than a negative way. The latter will embarrass everyone involved.

When you issue public praise, be brief and specific. Talk about what the person did and why it helped the department, organization, or company. Finally, thank the person. Ironically, the less you smile when praising, the more sincere it sounds. (Of course, you should be sincere to begin with, and you should smile just a little bit.)

8: When giving correction, do so privately

Conversely, if someone messes up, talk to them about it in confidence, behind closed doors. When doing so, focus on the issue, not the person. Try to avoid words like “you” and “yours.” Instead of, “Your program caused the system to crash,” consider, “Program xyz [which your subordinate developed and supposedly tested] caused the system to crash.” Focus on the actions that caused the problem and help the subordinate learn from the situation so that the same issue doesn’t occur again.

9: Serve as a buffer for your staff

Unfortunately, you may run into upper-level managers who insist on micromanaging. They will visit your staff and issue directives that might clash with yours. As a result, your employees will find themselves in an awkward situation, unsure of how to react. When that happens, you must step in and make clear to upper management that the chain of command works in both directions. You wouldn’t want your staff going around you to complain to your bosses. Neither, therefore, should the opposite occur.

Yes, stepping up could be hazardous to your career, so be diplomatic and tactful when you talk to your bosses. Focus on the benefits to them on observing the chain of command, rather than criticizing them for disregarding it. After you’ve had the talk, make sure your staff knows about it. Even though the grapevine probably will have alerted people, it’s still good to remind your staff that you have their back.

10: Don’t micromanage

Just as your bosses shouldn’t be micromanaging, neither should you. If you’ve staffed your team with competent people (and if you’re a first-line technical manager, you have strong technical leads), you should be confident that they know what they’re doing. You don’t have time to do the job of each member of your team anyway.

At the same time, be alert to clues that you might have to step in. Are others talking to you about a co-worker’s performance? Are you getting evasive or unclear answers in meetings or conversations? Do you have an uncomfortable gut feeling about a project? In those cases, you might have to take a more active interest in your subordinates’ work. However, pick your battles carefully.

Both sides of the coin

It’s common to talk about the importance of being a good subordinate. But it’s equally important to be a good boss. If you follow these tips, you can build a loyal following, which only can help you in your own career.

Lock-up your dockers

A laptop is stolen every 53 seconds, and 97 percent are never recovered!

Worse, one out of every 10 laptops will be stolen within the first 12 months of purchase!

Will you be next?

All of your family photos, tax return files, bank statements, etc. at risk. Not to mention all those usernames and passwords that you auto-saved somewhere. You say something must be done.

If you manage a business or work in a corporate environment, the cost will be even steeper than just replacing hardware: think of the public relations nightmare from the theft and legal requirement to alert employees and clients about the information breach.

According to some expert sources, the cost to a company can total €197 per missing record when factoring in the loss of customers, legal fees and the PR crisis management quelling efforts.

Clearly, a few thousand records can quickly add up.

“The loss of a laptop computer may well be quite expensive if it contains unencrypted confidential data,” according to the 2008 CSI Computer Crime and Security Survey. In 2008, 42 percent of all corporate security incidents were because of a stolen laptop, second only to viruses and insider abuse.